We will use paper sign-in/out sheets and/or Brightwheel for our daily attendance records.  All persons dropping off/picking up a child will be required to “sign in/out” with their name and time of arrival/departure.  Only an authorized parent/guardian or an individual who is on the pickup permission slip may pick up children.  Individuals may be asked to show picture identification if the staff member has never met them. On preschool days, there will be NO drop offs/pickup between 8:30-11:30am, unless prior  approval is given. No child will be released to a child that is suspected to be impaired or intoxicated.  If a person that is suspected to be impaired/intoxicated leaves with a child we will notify the authorities immediately.  If a court order exists preventing a particular individual from having contact with a child, the center shall comply with the order. The center must be provided a copy of the court order on file.  

 All full day children must be picked up no later than 5:30 pm. All ½ day children must be picked up by 11:30am.  Please make the staff aware asap if you will be late. To avoid situations like these, we encourage parents to have a backup plan. 

The following procedure will be used for parents who violate the pick-up policy. 

• First Offense – Verbal Warning (if parent fails to let staff know they’re running late and/or is more than 10  min late “Second Offense” rules will be implemented) 

• Second Offense – $15/1-15 mins (additional $15/1-15 mins) 

• Third Offense- Grounds for dismissal from the program. 

Late charges are due no later than the end of the next billing cycle. Non-payment of late charges may result in  suspension of the child/children from the program. We ask parents to be respectful and courteous regarding  this policy. 

If staff are not notified a parent will be late, the staff will call all contact numbers including parents, guardians  and authorized emergency contacts. If contact is unsuccessful, the administrator will contact the appropriate  community authorities.

If your child is going to be absent from for the day, please report absences using the Brightwheel app or call the childcare office asap.

Our center will have occasional days where we are closed. If we are closed 1-2 days, due to a scheduled/unscheduled closing, full day families will still be billed based on our normal billing schedule.  If we have  3 or more days closed, billing will be adjusted to reflect the time our center was not operating/caring for your child. 

Westminster Childcare LLC will be closed on the following dates:

• Labor Day: September 7, 2026

• Friday of EVSC Fall Break-Oct 16, 2026

• Thanksgiving Break: November 26 – November 27, 2026

• Christmas Break: December 24, 2026 – January 1, 2027

• Good Friday: March 26, 2027

• Last day of Preschool/Graduation- May 6, 2027(last day for ½ day kids)

• Last Day of School Year Daycare Program- May 21, 2027

• Closed May 24-May 31

*½ day Preschool ONLY billing remains the same each month regardless of days in attendance. 

At Westminster we stock only first aid medical supplies. If your child becomes ill while under our care, we will  separate the child from the group and contact the parent/guardian or those on the emergency contact list to pick  up the child within the hour. If a situation is judged to be a medical emergency, 911 will be called and/or your child will be transported to the nearest hospital. If a child is sent home from school, they cannot return until all relevant symptoms (fever, vomiting, diarrhea, etc.) have subsided  for 24 hours without the use of medication (such as Tylenol, Motrin, Pepto…etc). If the child is given a  prescription for antibiotics for strep throat, pink eye, etc., the child will need to be on the antibiotic 24 hours  before returning to school. 

Please keep sick children home if:  

• a fever (100.5 degrees or higher)  

• diarrhea (more than 2 loose bowel movements)  

• vomiting  

• skin conditions such as poison ivy, ringworm, unexplained rash, etc. 

Westminster Childcare LLC is committed to providing a safe, inclusive, and nurturing environment for all children. We do not discriminate on the basis of race, color, national origin, religion, gender, or disability. However, the Center reserves the right to refuse admission or discontinue care for any child if we cannot safely or effectively meet their needs within our program's structure.

Grounds for Refusal or Termination of Care-Admission may be denied, or care may be discontinued, for reasons including but not limited to: 

• Licensing and Capacity: The center has reached its maximum licensed capacity or required staff-to-child ratios.

• Health and Safety: Failure to provide updated immunization records, physical exam results, or required medical documentation before the designated deadline. 

• Severe Behavior: Behavior that poses a direct, unmanageable threat to the safety and well-being of the child, other children, or staff.

• Inability to Accommodate: Needs that require a fundamental alteration of our program or impose an undue financial or administrative burden, in accordance with the Americans with Disabilities Act (ADA).

• Non-Compliance: Failure by the parent or guardian to abide by handbook policies, scheduling agreements, or financial obligations.

Notification Process-In accordance with Indiana child care licensing regulations, if we must refuse admission or terminate care, the administration will provide the parent or guardian with a formal, written statement outlining the specific reason(s) for the decision.

If at anytime our staff has suspected child abuse and/or neglect(physical, sexual or emotional) we are mandated by the state to the proper authorities.

Westminster Childcare LLC is committed to protecting the privacy and confidentiality of all children and families enrolled in our program. All children’s records, personal information, and developmental data are treated as strictly confidential.